Base pay, overtime, PF/ESI and advance deductions โ calculated automatically from real attendance, every cycle, with a bank-ready transfer file.
Running payroll for a security workforce on a spreadsheet means manually cross-checking attendance registers against a base salary, working out who did overtime and how much, remembering which guards are on a night shift that month, applying PF and ESI at the right statutory rates, subtracting any unpaid-leave or AWOL penalty, and then working out how much of an advance a guard already took so it can be deducted again โ for every single guard, every single cycle. One missed row and a guard is under- or overpaid, and someone has to catch it before the bank file goes out.
Raksha Kavach runs all of that from the same attendance data the guard's own punch-in/out already produced โ no separate payroll spreadsheet to keep in sync.
Base salary, HRA, other allowances, overtime and night allowance โ all computed from actual attendance, not an assumed full month.
Statutory PF and ESI deducted automatically at the current rates, with ESI applied only up to its monthly wage ceiling and employer-side contribution tracked for compliance.
Unauthorised absences automatically reduce both the guard's performance score and their payroll for that period, per your agency's own policy.
Guards request advances from the app, a manager approves them, and repayment auto-deducts from payroll in instalments until fully settled โ no manual tracking of who still owes what.
A ready-to-upload NEFT/RTGS bulk file for your bank, generated for the whole payroll run โ no manual entry per guard.
A full payroll register export in PDF and Excel, plus individual payslips per guard, so both the agency's own records and each guard's payslip come from the same numbers.
Base salary plus HRA, allowances, overtime and night allowance, minus PF, ESI, any AWOL penalty and advance-salary deductions โ computed automatically from attendance every payroll cycle.
Yes โ a ready-to-upload NEFT/RTGS bulk transfer file, plus a full payroll register export in PDF and Excel.
Yes โ guards can request an advance, a manager approves it, and repayment is auto-deducted from payroll in instalments until settled.
Yes โ employer-side PF/ESI contributions and GST summaries are tracked with due-date reminders so filings aren't missed.
HR can edit an individual payroll record for that cycle โ the change is reprocess-safe, so re-running payroll afterward doesn't overwrite the manual correction.
Hours worked beyond the standard shift length are paid at 1.5x the guard's hourly rate, but only for guards flagged as overtime-eligible โ a per-employee setting, not a blanket rule.
Yes โ a flat per-day allowance is added automatically for any attendance day whose deployed shift falls in the night window, on top of base pay and overtime.
Yes โ ESI is calculated only up to the statutory monthly wage ceiling, matching the current ESIC rules, so guards above that ceiling aren't over-deducted.
See automated guard payroll running on a live demo.
๐ฉ Request a Demo